Operative Blog

At most agencies, Ad Operations teams are typically brought in only right before a campaign’s launch date.  The media team works with the client and publishers for months to build and finalize a plan, the design team develops the creative, and only AFTER this does the Ad Operations team step in to traffic.  By bringing Ad Operations into the media planning process much earlier, you can create more robust media plans, ensure that launch dates are met, and determine a process that reduces back and forth communication.

1. Most media planning teams are focused on one or only a few clients, but Ad Ops teams typically work with a dozen or more advertisers and execute a variety of types of campaigns.  Ad Ops sees it all—different vendors, types of targeting, audience segmentation, etc.  As a planner, if you explain what kind of campaign you are looking to run and what kind of targeting you want to do, Ad Ops may be able to inform you of better ways to achieve your goals within your ad server. Leverage the experience your Ad Ops team or partner has gained from working on past clients and campaigns…it may help you build a more targeted, customized media plan.

2. Before promising your client the swift implementation of a creative or technology you haven’t worked with before, give your Ad Ops team a call.  For instance, if you are gearing up for a campaign and your client wants to use a new rich media vendor, loop in your operations team.  If Ad Ops has worked with the technology solution before, they may be able to provide feedback based on past experience; like complexity of ad trafficking, how long the implementation process might take, etc.  Working closely with your ad operations team can help you set realistic time lines that meet your needs as well as your advertiser’s.

3. Your Ad Ops team can also be a great resource for building process.  Launch dates can be delayed if information is missing or creative isn’t built correctly.  Ad Ops can help media planners develop tools like trafficking sheets, timelines, specification grids or checklists.  Sometimes simply listing what Ops will need from you (site contacts, URLs, specific trafficking instructions) beforehand will limit the back and forth communication that often delays implementation. 

As you prepare for a busy Q4, consider Ad Ops as a resource for MUCH more than just trafficking.  Don’t be afraid to get on the phone and pick your trafficker’s brain if you have an idea that you are not sure how to execute.  If you view your traffickers as partners, your campaigns and clients will benefit.

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Caitlin O’Reilly, Operations Manager, Operative

Operative provides outsourced Ad Operations for both agencies and publishers across the globe. Caitlin O’Reilly is one of Operative’s technical and tactical experts for all things Agency, providing advice to agency clients on a variety of subject matters including campaign and creative performance, troubleshooting, click tracking, reporting and rich media guidance.

Ad Operations Training

Within the Ad Ops community, the turnover of people coming in and leaving can be nonstop.  It might seem like you are always training the newbie.  Training new traffickers can be a daunting task if you approach your employees with an overload of information.  The 5 steps below are guidelines we follow at Operative, that have proved to be incredibly beneficial to traffickers, as well as our customers.

1. Set the stage for what lies ahead

Learning to traffic is like learning a new language.  And with that learning, there can be a fair amount of initial frustration.  To combat this, communicate with your new trafficker throughout the entire training. Provide clear direction.  Take things one step at a time and don’t overwhelm them.  Always encourage questions!  If they don’t feel like they can ask you questions continuously, they will develop bad habits that could negatively affect your campaigns.

2. Reinforce the need for multi-tasking

Without the ability to manage several projects at the same time, your new trafficker will feel the weight of the pressure.  At first, start them off with simple projects like QA’ing creative or setting up a single Ad in the Ad Server.  After they grow comfortable with those tasks, and you are comfortable with their progress, add levels to their trafficking and so on.  Soon enough they will be trafficking a small campaign without even realizing how much they accomplished in a short amount of time.

3. Pay attention to detail

A main component of our day-to-day work as traffickers is spent on the details of a request.  Whether the details are simply the naming convention of a creative or the specific targeting that an entire campaign needs to achieve, the attention to detail is what sets apart traffickers.  When starting out with a new trafficker, reinforce the importance of details.  Slight pressure helps the traffickers learn faster because they are more sensitive to the task at hand.

4. Plan for errors           

Hmmm…errors.  While this is a touchy subject with all traffickers, errors are inevitable and unavoidable because our job function is very hands-on and extremely manual.  The challenge is to make sure to move on after an error is made and learn from your mistakes.  Much like a quarterback in football, throwing an interception is a momentary mistake but you have to get right back up, finish the game, and not dwell on it.

5. Prepare to be ‘last in line’

Lastly, it is critical to alert your trafficker that he or she is the last person on the assembly line of implementing an ad and ensuring it delivers on the web site properly.  What we do is considered the ‘finished product’ and with that, comes the need for increased visibility and accountability.  As traffickers, we need to communicate, juggle tasks, receive instruction, give feedback, and finish the project at hand on time and without error.

Once you complete these tasks, take a step back, see how your new trafficker is doing and then get ready for that next training because there is always someone else is waiting in the wings.

For more information, please click here.

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Patrick Bevilacqua, Operations Manager, Operative

Operative provides outsourced Ad Operations for both agencies and publishers across the globe. Patrick Bevilacqua one of Operative’s senior technical and tactical experts for all things Agency, providing advice to agency clients on a verity of subject matters including campaign and creative performance, troubleshooting, click tracking, reporting and rich media guidance.

Operative Survey: The State of the Industry- Digital Operations

For the last 2 weeks, we’ve been working with the team at DM2PRO to survey the digital advertising community about the current state of affairs:

- Growing need for data integration among all players in the ecosystem

- Blurring lines between publisher, agency, brand and network roles and responsibilities

- As we continue to innovate, our inability to adopt those innovations is holding us back!

- Fragmentation is NOT going away….and agencies, publishers, brands, advertisers and networks alike need to stop losing money and bring our systems together to compete effectively. Read more…

The day of ‘seller defined media buys’ will decrease as publishers understand the who, how and where in the context of a media buy.  Sellers need to not only understand the revenue picture but also the value of the audience.  

The question is not WHO owns the data, but WHAT can we use the data for? 

Advertisers and publishers hire vendors to solve their business problems.  The two sources of real data are from advertisers and publishers.  All of data is incomplete. 

Does data equal revenue? 

Are we managing data to get a stronger revenue stream? 

Data ownership is a false paradigm.  It is all about how we USE the data.  We must be respectful of the consumer and prevent legislation at the same time.  If we eliminate data and data usage, it will cause everyone more problems.  Controls are important for both publishers and advertisers.

Advertisers want to buy on frequency and modeling for maximum reach of a targeted audience.  We need a combination of trust and responsibility.  The holding companies want to be transparent and open.  

Big publishers and holding companies are afraid of start-ups who are doing non-ethical things that effect the revenue model for everyone.  But the truth is that big players need to take a lead in the marketplace.  There is a big disagreement between agencies and publishers as far as who can do what with data.   This is a fundamental issue that might not be solved for years.  Right now data is all over the place, no one trusts each other, and advertisers want to buy on an audience basis. 

So, what the value of targeting without context?  

What can publishers do to protect themselves moving forward?  

Don’t work with ad networks. 

Create a business policy on any 3rd party tags. 

Consider search and the influence of site indexing. 

One great way to think about inventory and data, is that we need to evaluate opportunity cost for each partnership.  The first step for everyone has to be transparent throughout the buying and selling process.

For more information, please click here.

The end of a decade.  A time for prediction, review and a double dose of ‘best of’ lists.   So, let’s think… just what does the future hold?

Well, Spain will win the World Cup.  In the UK, Conservatives will win the General Election.  And, according to this Government commissioned report, we’re set for fewer butchers but more prosthetic limbs.

As for the Online Advertising world, it seems as if just about everyone has thrown their hat into the ring.  There was one announcement which caught my eye in Q4 I which feel might impact in 2010.  Google announced a new tool for advertisers called ‘Insights’.  This analytics suite is similar to Atlas’ own ‘Engagement Mapping’ tool and helps measure the effectiveness of display campaigns by examining the entire conversion funnel. This technology hasn’t quite hit its stride, so if you’ve not encountered this as yet: It’s time for a quick primer.  A ‘review’ if you will.

Since the online equivalent of the big-bang, the capacity for advertising on the internet has expanded into some boundless ether.  This constant state of change means that the cost of online ad space has also had to evolve.

Now there are a vast number of variables that determine the price of this inventory.  But despite what an Ad Sales Executive might tell you, this price is ultimately driven by the bar graphs on the advertiser’s report.  As the old adage goes – “It’s only worth what someone is willing to pay”.

The early adoption of buying a number of ad impressions (CPM) proved to be self-defeating in some respects.  As more web pages appeared online, advertisers witnessed diminishing returns and demanded more proof that campaigns were performing.  Establishing a cost model based on the numbers of user clicks (CPC) helps to validate an ROI.  But whilst this kept the acronym fanboys happy, it also raises as many questions as it answers.  Essentially this amounted to a glut of resellers tripping over themselves to get to the front of the queue to register your click and take your order online.  Cue the rise and rise of Search Engine Marketing (read: Google).

Post-click tracking has helped advertisers validate these clicks by identifying (anonymously of course) which users actually ‘converted’ e.g. went on to buy a book, sign up for the newsletter etc.  Here we can see a real correlation between the ad and the sale.  As a result online inventory is now commonly sold on a CPA basis (cost per action) i.e. a website will display your banners ‘for free’ but will take a payment based on resulting sales performance.  CPA deals represent a guaranteed return for your advertising budget.  Everyone’s happy right? <shakes head>.

This pricing scenario has thrown up its own unique conundrum.  When an online ad campaign appears across several websites, it’s possible that a user may see, or click the ad more than once.  Now should the user ‘convert’ (i.e. make the jump from clicking an ad to purchasing a product) which website should take payment for a successful sale?

Currently the general consensus is as follows: A successful sale will be acknowledged to the last / most recent click as this is assumed to be the most valid.

This ‘last click’ methodology is flawed as it ignores user engagement.  A user could see a banner displaying a ‘half price sale’ promotion on 5 different occasions – each in premium positions across several publisher sites.  It’s possible the promotional message has successfully registered with the user via highly interactive rich media ads.  If / when they decide it’s time to make a purchase, what do they do?  What would you do?  Well it’s pretty common to ‘google’ the advertiser’s website and purchase.  Payment for the conversion is therefore collected by Google/the reseller and not the websites who originally displayed the ads.

These new tools help calculate the value of all media exposure, allowing marketers to uncover deeper insights into each touch point.  Thus potentially giving credit (and by that I mean payment, not just a smile and nod) to the publishers displaying the ads.  Given that the analysis of user engagement is a complicated one, there will be no simple replacement for the ‘last click’ methodology.  I don’t expect Publishers/Advertisers/IAB to unanimously agree a ‘one-size fits all’ solution – but it does arm advertisers and agencies with more information to make purchasing decisions, and ultimately this will reflect in the price of the ad space.

So that’s it, a prediction, a review… I don’t have a ‘best of’ list.  There are too many of them anyway (but if I did Mamma Mia wouldn’t be anywhere near it!).

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Blogged by Jonathan Hall

Operative provides outsourced Ad Operations not only for publishers, but for a number of major Agencies across the globe. Jonathan Hall is one of Operative’s senior technical experts for all things Agency, providing advice to agency clients on a variety of subject matters including campaign planning and execution to report generation and troubleshooting.

In this afternoon session, Product Manager Andrew Sullivan explores the concept of multi-dimensional inventory for digital publishers.  Decrementing inventory, segmenting audiences, packaging products…..these challenges affect the entire organization and most specifically, the ability to optimize revenue.

What business goals are impacted by your ability/inability to perform multidimensional inventory?

- Selling out of one area of inventory impacts other areas of inventory: this is a tough message to convey to Sales

- Illustrating to sales the full spectrum of inventory they are selling; and reasoning behind why certain pieces of inventory have a higher rate than others

- Ability for sales to communicate the value of their audience to the advertiser/agency

- Packaging strategies…looking at what you can encourage sales to lead with while making good use of the inventory

What systems are you using today to capture and aggregate the inventory?

- Ad server logs

- Excel Sheets

- Rapt

Who interacts with inventory in your organization? What are some of the typical roles?

- Ad Ops Team

- Finance Team

- Analytics Department

- The Exec Team

- The “Ad Product Team”- they focus on product analysis and performance

- Delivery Managers

- Sales reps and Sales planners

- Analytics Teams

What is CRITICAL to your business when solving for MD inventory?

- Compatible with MULTIPLE ad servers

- One data set to have transparency into all the inventory sources

- Quick and easy way to pull the data, aggregate it, and help the product, sales, marketing and ops team make sense of it

- Ability to generate accurate inventory reports

- Flexible rates, packaging

- Not using Excel anymore! It’s too manual and publishers need to move faster!

In breaking for lunch, many clients were anxious to discuss trends and themes that are top of mind as they tackle 2010.  Some of the common themes included:

1. Campaign reconciliation and billing- this is NOT just a Finance responsibility anymore. Many Ad Operations managers are charged with preparing billing and invoicing for revenue recognition- therefore as an industry, we need to do a better job of making billing/invoicing easier for non-Finance-focused individuals.

2. Targeting data- many Publishers are using 5+ targeting tools to help them better segment their inventory to meet advertiser/agency requests. These targeting tools can be cumbersome to manipulate because none of them talk to each other.  How can we simplify data collection from these systems?  How can we then apply the data from the targeting system in a meaningful and easily consumable way for Sales?

Do these topics keep you up at night? Leave us comments on how you have overcome these hurdles and/or best practices you’ve adopted.

Also- want to see who’s here? Or what we’re doing?  Take a look at some pics!  CLICK HERE!